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Permissions in Nory

What each permission in Nory lets someone do, how permission levels work, and how to change someone's access.

Written by Owen

Who this is for: Admins and managers on brands that set permissions on each employee's profile. To change someone's permissions you need the Can edit permissions for users permission. Only an Admin can change someone's permission level.

Using custom roles? If you see Roles & Permissions in Settings, your brand uses custom roles instead. See Custom roles and permissions in Nory.
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This article explains what each permission unlocks. For how a feature works, see that feature's own article.

How permissions work

Every user in Nory has a permission level, and then individual permissions that can be switched on or off.

There are four permission levels, from most to least access:

  1. Admin: full access to Nory. If an Admin has Can access all locations switched off, they only have Admin access at the locations they are assigned to.

  2. Location Manager: manages the people, schedules and data at their locations.

  3. Supervisor: helps run shifts at their location.

  4. Employee: sees their own schedule, clocks in and out, swaps shifts and requests time off.

New users are set to Employee by default. Within each level, you can switch individual permissions on or off to suit the person.

How to change someone's permissions

  1. Go to Schedule & Workforce > People.

  2. Search for the person and click their name to open their profile.

  3. Click the Permissions tab.

  4. Choose their Permission level (Admins only).

  5. Under Has access to, check which locations or location groups they can access.

  6. Switch individual permissions on or off.

  7. Click Save changes in the top-right corner.

If the change doesn't seem to have worked, ask the person to log out of Nory and log back in.

Which permission do I need?

Use this table when someone can't see or do something in Nory. Each row names the permission that controls it.

If someone can't...

Switch on this permission

Change other people's permissions

Can edit permissions for users

See or edit wages

Can see and edit employee wages

Add new employees

Can see and edit employee wages

Approve timecards

Can approve timecards

Edit or unapprove timecards more than 30 days old

Can override timecards cut off

Approve a schedule so it can be published

Can approve schedule

Lock or unlock a schedule for payroll

Can lock schedules / Can unlock schedules

Approve holiday requests

Can receive and approve holiday requests

Clock out away from the location

Can clock-out from any location

See anything in inventory

Can access inventory management (needed before any other inventory permission)

Edit or reopen a completed stock count

Can edit stock counts

Delete a stock count

Can edit stock counts

Unlock a locked stock period

Can unlock stock periods

Edit or delete an invoice

Can edit invoices

Receive a delivery

Can receive and manage goods received notes

Place an order

Can place and manage purchase orders

See the Purchasing report (Insights > Purchases)

Can access inventory reports

See reports for every location

Can access reports for all locations

Wage visibility by permission level

Even with Can see and edit employee wages switched on, what someone can see depends on their permission level. This applies to per-employee permissions only. Custom roles work differently.

Permission level

Can see and edit wages for

Cannot see wages for

Admin

All employees

No restriction

Location Manager

Supervisors and Employees

Other Location Managers and Admins

Supervisor

Employees

Other Supervisors, Location Managers and Admins

If Can see and edit employee wages is off, the person can't see any wages, even if they are an Admin.

All permissions

These are all the permissions you can switch on in a user's Permissions tab, grouped by area.

People and HR

  • Can see and edit employee wages: view and edit wage and salary rates on timecards and employee profiles. Without it, the person can't add new employees.

  • Can see and upload employee documents: view and upload documents on employee profiles at their location.

  • Can view personal info: see other employees' personal details, such as date of birth, address and NI or PPS number. This does not include wages.

  • Can see employee payroll information: view employees' payroll details.

  • Can edit employee payroll information: change employees' payroll details.

  • Can edit holiday entitlements: change employees' holiday entitlements.

  • Can see and edit employee tips entitlements: view and change how tips are allocated to employees.

  • Can edit onboarding document settings: set up the documents new employees are asked to complete or sign.

  • Can deactivate users from other locations: deactivate employees whose home location is a different location. Admins only.

  • Can export employee data: export HR data from People. See Exporting your HR data.

  • Can edit permissions for users: change other users' permissions.

  • Can view and manage all employees, regardless of reporting lines: manage every employee, not only the people who report to them.

  • Can view and manage all employees, except their own managers or higher: manage every employee except their own managers and anyone above them.

Timecards and scheduling

  • Can export timecards: export approved timecards as a CSV file for payroll.

  • Can edit timecards: edit clock-in and clock-out times for staff at their location, including their own.

  • Can override timecards cut off: edit or unapprove timecards that are more than 30 days old.

  • Can approve timecards: approve timecards for staff at their location, including their own.

  • Can approve schedule: approve schedules so they can be published.

  • Can receive and approve holiday requests: receive and approve holiday requests for their locations, or any location for Admins.

  • Can adjust cost of labour view: change the cost of labour (COL) targets on schedules.

  • Can lock schedules / Can unlock schedules: lock a schedule for payroll so it can't be changed, or unlock it.

  • Can clock-out from any location: clock out of a shift away from the location. Useful for drivers.

  • Can view Scheduling Assistant settings / Can edit Scheduling Assistant rules: see or change Scheduling Assistant settings and rules.

Locations, reports and budgets

  • Can access all locations: access every location in Nory.

  • Can access reports for all locations: see report data for every location in the brand.

  • Can access and edit location groups: create, change or delete location groups.

  • Can create and manage franchise groups: set up and manage franchise groups.

  • Can view budgets / Can edit budgets: see or change budgets.

Inventory

A user needs Can access inventory management before any other inventory permission is available.

  • Can access inventory management: use inventory, including ordering, counting stock, recording waste and transfers.

  • Can add and edit inventory items, recipes and suppliers: set up and change items, recipes and suppliers.

  • Can add inventory items from deliveries only: add new items, but only while receiving a delivery.

  • Can add and edit inventory storage areas: set up and change storage areas.

  • Can access inventory reports: see the inventory reports created after a stock count is completed.

  • Can edit stock counts: reopen and edit a completed stock count.

  • Can edit waste: reopen and edit waste entries.

  • Can lock stock periods / Can unlock stock periods: lock a completed stock period so it can't be changed, or unlock it. See Getting Started with Locking Stock Counts.

  • Can see inventory items markup / Can edit inventory items markup: see or change the markup on inventory items.

Purchasing and invoices

  • Can view invoices / Can edit invoices: see invoices, or update and delete them.

  • Can view purchase orders / Can place and manage purchase orders: see orders, or place and change them.

  • Can view goods received notes / Can receive and manage goods received notes: see records of deliveries received, or receive deliveries and change those records.

  • Can view credit requests and credit notes / Can raise and manage credit requests and credit notes: see credit requests and credit notes, or raise and manage them.

Reviews and newsfeed

  • Can view reviews / Can reply to reviews: see customer reviews, or reply to them.

  • Can manage review settings: change review settings.

  • Can view and edit settings for AI-generated review replies: manage how AI-generated review replies work.

  • Can view the newsfeed / Can comment on and react to newsfeed posts / Can create newsfeed posts / Can moderate the newsfeed: control what someone can do in the Newsfeed.

Still can't access something?

  • You can't see the Permissions tab: you need the Can edit permissions for users permission. Ask an Admin on your account.

  • You can't change someone's permission level: only Admins can do this.

  • The permission is on but it still doesn't work: check the person has access to the right location under Has access to, then ask them to log out and back in.

If it still doesn't work, contact Support with the person's name, the location, and what they are trying to do.Permissions in Nory

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