Receiving and checking deliveries is a time consuming process. Nory Inventory Management lets you take photos of invoices and delivery notes and scan those into the system in a matter of seconds.

Each photo you upload and scan is attached to the accepted delivery, making invoice reconciliation and price changes reviews easier and quicker for everyone.

Invoice scanning is available on the Nory web and mobile apps.

You can scan invoices and delivery notes for orders you placed in Nory as well as those placed outside – on your suppliers’ websites or on the phone.

If you’d like to receive an order placed in Nory, head to the “Orders” section of the app and tap the “Deliveries” tab first, then choose the delivery you’ll be receiving.

Note the “camera” button in the top right corner of the delivery summary screen. When you tap the button, you’ll be asked to add a photo from your phone gallery or take one using your phone camera.

Please note that if it’s the first time you’re scanning an invoice in the Nory IM mobile app, you’ll be asked to give the app permission to use the camera and access the photo gallery.

Next, you can add more photos, or delete those already uploaded. Make sure your photos follow the guidelines for best scan results!

For invoices that consist of more than one page – upload each page as a separate photo.

When you’re ready, press “Scan photos”.

Match items

Once the invoice has been scanned, you’ll see two lists on your screen:

To match items highlighted in red, simply tap them and select an existing item to match it to – Nory will suggest a few options here – or, in the case of replacements, add them as a brand new item.

Sometimes, the scan will read parts of the invoice in error – and you’ll see a word like “Sub-total” shown in red. Simply leave it as-is and it won’t be saved in Nory or interfere with your stock.

Add items

If you need to add an item to the invoice, press the “Add items to this order” button.

Next, choose an item that’s already saved in Nory or create a brand new item to be added to the invoice.

Viewing uploaded invoice photos

Once you’ve saved photos of an invoice, the camera button changes into an image symbol. Tap that symbol to toggle between the photos and the invoice.

Receive delivery

Once you’ve matched the items and reviewed quantities and prices, you’re good to go! Tap “Receive delivery” to complete the scan and save the invoice in Nory.

To upload invoice photos on the Nory web application, start by receiving a delivery. Click the “Add photos” button, then the + icon to add your first photo from your computer.

Next, you can add more photos, or delete those already uploaded.

Click “Scan invoice” when you’re ready:

Match items

Once the invoice has been scanned, you’ll see two lists on your screen:

To match items highlighted in red, simply click those and select an existing item to match it to – Nory will suggest a few options here – or, in the case of replacements, add them as a brand new item.

Sometimes, the scan will read parts of the invoice in error – and you’ll see a word like “Sub-total” shown in red. Simply leave it as-is and it won’t be saved in Nory or interfere with your stock.

Add items

If you need to add an item to the invoice, press the “Add items to order” button.

Next, choose an item that’s already saved in Nory or create a brand new item to be added to the invoice.

Viewing uploaded invoice photos

Once you’ve saved photos of an invoice, the camera button changes into an image symbol. Tap that symbol to toggle between the photos and the invoice.

Receive delivery

Once you’ve matched the items and reviewed quantities and prices, you’re good to go! Tap “Accept delivery” to complete the scan and save the invoice in Nory.

If you're having trouble scanning, you can find some tips on how to take better photos of your invoices and delivery notes in our article on Taking better invoice photos.