Assigning your recipes to menu items from your POS is one of the most important steps you can take to ensure your inventory data stays accurate and up-to-date. This step helps Nory connect your sales to your stock levels - so when you sell something, the ingredients that went into that dish are automatically deducted from your inventory.
This might sound small, but for anyone managing a fast-moving kitchen, bar, or venue, it’s a game-changer.
Why does it matter?
Let’s say you’ve just launched a seasonal special - maybe a grilled peach and burrata salad or a limited-time cocktail. You’ll create that item in your POS as usual. The first time someone buys it, the item appears in Nory under POS IDs 👇
But here’s the key part: Nory doesn’t yet know what ingredients go into that item. That’s where recipe assignment comes in.
Until you tell Nory which recipe is linked to that POS item, it can’t track what should be depleted from your stock when you sell it.
How to assign a POS item to a recipe
Once the menu item appears in Nory (i.e. someone has sold it at least once), you can head into the POS IDs section and link it to the correct recipe. Here’s how:
Go to POS IDs in Nory.
2. Find the newly created item (you can search by name or filter by unassigned).
3. Click into it and assign the appropriate recipe.
⚠️ Important: You won’t be able to assign a recipe to a POS item until it’s been sold at least once through the till. This is how Nory knows the item exists.
What happens after assignment?
As soon as you assign the recipe to the POS item, Nory automatically goes back and reprocesses the last 7 days of sales for that item. That means your stock levels are updated retroactively.If you need to account for historical sales older than 7 days, you will need to perform a reingestion process. Contact Nory Support to assist you with this to ensure your inventory counts and GP calculations are accurately updated.
⚠️ Important: Your COGS page will update automatically, but you will need to refresh your reconciliation report manually.
If you need to go further back than 7 days (for example, if the item’s been on the menu a while before you got around to assigning it), just reach out to the Support team. We’ll help you re-ingest sales for a longer timeframe.Reingesting sales manually ensures that past stock adjustments and gross profit calculations correctly include newly linked POS IDs, filling the gap not covered by the automatic 7-day reprocessing.
To recap
Updating Recipe Costs with Price Changes
Recipe costs in Nory are not automatically updated when an item’s price changes, unless explicitly configured. Ensure to adjust your preferences for manual or auto-updates based on your operational needs.
You must assign a recipe to a menu item (POS ID) so Nory can deduct the correct ingredients from inventory.
The POS item appears in Nory after it’s been sold at least once.
Assigning a recipe triggers an automatic 7-day sales reprocessing.
Need more than 7 days? We’ve got you - contact our Support Team. - Manual reingestion ensures past sales and stock adjustments reflect newly linked POS IDs.
Recipe costs need to be updated manually or via auto-accept to reflect price changes.
What happens if you don't assign POS IDs to Recipes
When you’re managing your food costs and inventory with precision, every detail matters - including how you assign your POS sales. If you’re seeing unassigned sales in Nory, it might seem like a small issue, but it can have a significant impact on your reporting and reconciliation accuracy.
Here’s what happens when POS sales aren’t assigned to specific recipes:
1. Your COGS Data Becomes Inaccurate
On your COGS (Cost of Goods Sold) page, total sales are calculated using only the sales that have been assigned to recipes. That means:
• If sales are missing recipe assignments, your total sales figure will be artificially low.
• As a result, your food cost percentage will appear different than it actually is.
In other words, unassigned sales distort your financial picture, making it harder to make informed decisions about pricing, portioning, or purchasing.
2. Your Reconciliation Will Be Off
The Reconciliation Report relies on sold quantity per recipe to calculate expected usage. If sales aren’t tied to recipes, the system doesn’t know how much of each ingredient was supposed to be used.
This can lead to:
• Skewed inventory usage data.
• Apparent surpluses of ingredients you’ve actually used.
• More time spent troubleshooting discrepancies.
Over time, these inaccuracies can add up - making it difficult to trust your reports or track down shrinkage and over-portioning issues.
FAQ: What if my POS items are assigned incorrectly?
If you suspect that a POS item may be assigned to the wrong location, here’s how to check:
Go to the recipe linked to that POS item.
Click on the recipe to open its details.
Scroll down to see which locations have access to that specific item.
This will help you confirm whether the POS item is assigned correctly.
Note:
The “Last Seen” column on the POS Items page indicates where the item was last sold, not necessarily the only location where it’s available. An item may still be accessible across multiple locations even if it was last sold elsewhere.