Stock variances can be frustrating, but they often point to specific issues that can be identified and resolved. Whether it’s missing sales, unrecorded deliveries, miscounts, or incorrect recipes, understanding the root cause is key to maintaining accurate inventory records.
In this guide, we’ll walk through the most common (and simple to fix) stock variance issues:
Missing sales
Missing deliveries
Miscounts
Incorrect Recipes
Missing sales
In the screenshot below there is a variance of -3.21 cases of Diet Coke. The stock was counted correctly but there were not sale of the item connected to a recipe in Nory, this is shown in the column POS sales.
Missing deliveries
In the screenshot below Diet Coke is up 2 cases. The closing count is correct, but there are no deliveries of this product. 2 cases were delivered but the received on date was not within the stock period.
💡The same process could be followed for missing waste entries and transfers that have not been completed.
Miscounts
In the screenshot below there is a variance of -3.84 cases of Diet Coke the closing count looks low.
When the count was reviewed it looks as though the cases were counted in the line for each creating the variance.
Incorrect Recipes
In the screenshot below there is a positive variance of 16 loaves of gluten-free bread.
The deliveries are correct and the closing count has been checked. In the POS sales column, it shows that 18 loaves have been sold in the week. The team know this is not correct as they sell very few gluten-free options.
When looking at the item setup it was found that the loaves were set up as 1 each.
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The recipe for gluten-free bread was for 2 each, assuming 2 slices of bread would be deleted. Instead two loaves were being deducted per order.
To rectify this problem the item was updated to 10 each (10 slices of bread per loaf).